Work More Efficiently With Microsoft’s Improved AI

When someone says Artificial Intelligence (AI), you might be thinking of those robots depicted in movies. But what you may not realise is that, well, AI has very much been involved and is currently playing a huge role in our lives since we started using technology.

The most obvious form of AI is your personal voice assistant. So the likes of Apple’s Siri, Google Assistant and Amazon’s Alexa are basically AI without a physical body, as they answer your questions and do even the simplest of tasks for you.

There’s one that’s inherently creepy. Remember those times you searched for something online at shopping sites or casually just talk about it with friends and family, only for it to show up as an ad on your social media? That’s AI at work, too.

Another form of AI is the chatbot, which can answer most questions that it’s asked quickly and as accurately as possible.

But there’s more AI than we realise. New tools are appearing in the software we often use at work that could solve most problems and provide an overall better experience.

Microsoft, for one, has improved AI in their most-used programs to ensure users have a great experience all around.

The most common software everyone uses is undoubtedly Microsoft’s PowerPoint, and you’ll be glad to know that its AI has truly improved to become more efficient. There’s a feature on the software that now suggests suitable artwork for your slides based on just the text you put in, which is pretty cool if you ask me.

You can also turn your ink drawings or handwritten scribbles into proper shapes or texts. The AI is so smart that it understands what you intend to do, even if your circle looks more like an egg.

What happens if you have colleagues from overseas who aren’t very well-spoken in English, and could struggle to understand what you’re trying to say? Worry not, PowerPoint can listen to what you say and caption it in English on-screen, then you can translate it to a language your colleagues are well-versed in.

Apart from that, there’s also the Presenter Coach function. It’s an AI that will help you develop better presentation skills as you practice in front of your computer. It even gives you a report on your performance after you’re done, so you’ll know how to improve yourself.

Video conferencing is also rather common these days, with many people working remotely and whatnot. Preferably, you’d call with a clear background behind you for professionalism’s sake, but what if you don’t have one? Don’t worry, Microsoft Teams will simply blur the background behind you, ensuring you keep your professional image while on call.

Even emails are made easier with Microsoft’s Outlook. For one, you can connect your Outlook to your LinkedIn profile and email contacts directly from there, regardless of whether you actually know their email or not. It also provides you a more efficient email experience as it constantly suggests you the best options for meeting room locations based on what it learned from attendees, time, availability, and other preferences.

If you can’t attend a meeting, Microsoft Stream will be able to provide a searchable, time-coded transcript you can easily find and action relevant items.

If you’re curious about your work habits, Microsoft MyAnalytics is the perfect tool as it works like a fitness tracker for work. It keeps up with the time you spend on various tasks; such as emails, meetings, or documents, and summarizes how much work you’ve been able to do. It provides you insights and tips on how to improve, and the info is easily accessible via a dashboard or you can opt to receive it as a weekly email.

AI will gradually expand as new functionality is added and its machine learning capability accumulates more information about our needs. What’s so great about AI is that it constantly learns, improves and enhances our life, little by little, every single day.

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